Improve Operational Efficiency
- Created on Mon | 20 Apr 2015
Internal Processes: Improve Operational Efficiency for Small Business
A small company relies on its internal processes to manage employees and keep the business running smoothly. How efficient those processes are factors into the profitability of a business. Things like payroll, billing, HR and benefits and internal IT may all benefit from improving operational efficiency.
The first step to business process improvement is reviewing and auditing. Take a close look at what is being done and if it is the most efficient way to complete tasks. To get your started, follow the tips below.
Taking advantage of technology across all business processes can improve efficiency, make employees happier and support business growth. If you haven't already, it's time to go digital. Get rid of paper-driven processes and put everything online. It not only is better for the environment, but it also decreases costs for supplies, allows for information to be shared quicker and can make transactions with other companies and clients much simpler. When performing payroll, for example, using a digital system can reduce errors, allow for faster payment delivery and track financial history.
Give Employees Secure Access From Anywhere
In this day and age, everyone is mobile. This includes employees of small businesses. Whether in sales or marketing or HR, having access to important information wherever you are may be critical. Small businesses are often more mobile than large corporations, so being able to access people or information in offsite meetings, while traveling or at home can streamline business processes.
Along with mobile access, secure access is a must for any size of company. A reliable server, phone system and network that are accessible outside of the office can give your business flexibility and reliability. That means employees can get access to critical information while in prospect or client meetings if any unexpected questions come up. Or, if an employee is traveling, they don't have to worry about missing urgent calls from the client or boss.
Get Financial Help on Day 1
Accounting is probably one of the most important operational departments in a business. It involves revenue, expenses, payroll and taxes. If any of these are not handled properly, it could result in losing income through tax fines or accounting mistakes. Finding a qualified accountant or payroll service provider can make your financial processes more efficient and profitable, as well as give you peace-of-mind that money is being handled appropriately.
Never Stop Improving
Efficiency is not something that is set and done - it can always improve. Set standards and guidelines for your internal processes, but then re-evaluate them every quarter. Look at each individual department and the tasks they need to perform and see if there are any obvious issues. Then dive deeper and do an audit to see where things that are working just fine could work better.
To improve operational efficiency, start by being aware of your situation and taking a proactive approach to managing internal processes. There are always ways to improve and new tools coming out to help, so if you stay on top of it, you may be able to save money and time.